Frequently Asked Questions

What is Conclave?

Conclave is the largest gathering of lodges throughout Section E13, Order of the Arrow. At conclave, all 8 of our lodges will arrive to engage in all aspects of program that an Arrowman would want. We have Inductions and Ceremonial Evaluations (ICE), engaging and interactive shows, fun program and other activities, tailored trainings including a National Officer Keynote, networking and fellowship, and of course patch trading! At this event, we want to provide every Arrowman the opportunity to take something away either if its fun, better knowledge, or just a nice weekend getaway. Among all of these promises, we will celebrate our organizations mission and purpose and the traditions it has. 

What should I pack for Conclave?

A: We are requiring you to bring:

B: Everything else is up to you, but here are some recommendations:

Important: no alcohol, drugs, weapons, firearms, or fireworks are permitted at Manatoc Scout Reservation or Section E13 events.


What forms must be brought to Conclave?

Everyone must bring a current BSA medical form part A & B with requisite signatures and a Activity Acknowledgement Form when they check in. If you are not an adult, please make sure to get the required signatures from a parent or guardian. Medical forms can be retrieved at the end of conclave if you are interested. All conclave attendees must sign the Section E13 Code of Conduct. All of these forms are required to be admitted into conclave.

You can access the BSA medical form here.

You can access the shooting sports waiver here.

You can access the section code of conduct here.

What will housing be like at Conclave?

Participants will be housed with their lodge in one of the beautiful camp sites at the Manatoc Scout Reservation. The standard housing will be Tenting and you must bring your own tent. With the option of at registration to be in a cabin for extra $5. Youth Protection Guidelines will be observed. 

Adults over 21 who need special sleeping accommodations (CPAP, etc) should contact the host lodge. 

How much will Conclave cost?

The Conclave fee for 2024 will be $45 with an additional $5/ person for a cabin bed for the weekend. The late fee will be $50 starting May 3th 2024.

How can I pay for my registration?

You must sign up for Conclave through Great Trail Council (insert link)

Where is Conclave 2024?

Conclave is taking place at the Manatoc Scout Reservation; 1075 Truxell Road.

What time can I arrive at Manatoc Scout Reservation?

Only Section & Service Lodge staff will be permitted on camp prior to 6pm on Friday. PLEASE do not arrive earlier than 6pm if you have not received clearance from the Conclave Management Team or Service Lodge Leadership. Check-in will begin at 6pm.

What are the colored trader patches? 

The trader patches serve as encouragment to go out and meet scouts from other lodges! Every participant will be given 8 of their lodges traders for them to take to other lodges and trade. On top of the 8 colors for each lodge, there will also be a few additional ones than can be earned or purchased, See below to see each color and its meaning! 

Lodge Traders:

Erielhonan - Orange

Onondaga - Leafy Green

Marnoc - Hot Pink

Menawngihella - Deep Purple

Netawatwees - Bright Yellow

Sipp-O - Deep Blue

Takhonek - Fire Truck Red

Tecumseh - Black

Special Patches:

Completion- White - Can be earned for getting the full set of 8 lodge traders

Special Event - Powder Blue - Can be earned for attending a special Conclave event

Trading Post - Lavender - Can be purchased at the trading post

Early Registration - Sea Foam Green 

The full set may be purchased including the three cassette tape dangles during registration, and any remaining sets will be available for purchase at the Section E13 trading post during Conclave.

What kind of program will be at Conclave?

There will be plenty over the weekend to keep you having a good time! These activities include but are not limited to...

 What recognitions will be awarded at Conclave?

There are numerous recognitions to be awarded at Conclave. The full list and descriptions can be viewed here. 

I want to run for section office, what do I do?

To run for section office, you must complete an officer petition form and provide it to the Section Adviser, Terri Andrews by the time of the election. Once the elections begin, one of your peers would nominate you for Section Chief, Section Vice Chief, and/or Section Secretary. After you are nominated, you can either accept or deny, and you would then give a speech. This will occur after dinner on Saturday. You can find the form at www.oa-e13.org/resources.

Who do I contact with additional questions?

Please contact section chief Patrick Shaffer for any questions concerning Conclave.

Who plans and staffs conclave?

A dedicated team of youth BSA members that include the Section Chief, Patrick Shaffer, through his leadership of the Council of Chiefs including his Section Officers, Lodge Chiefs, Conclave Vice Chiefs and others plan and develop the conclave program with the guidance and direction of the Section Adviser and other appointed adults. A group of dedicated Arrowmen from Marnoc Lodge #151 will serve as Service Lodge staff ensuring that food, facilities and logistical requirements of the weekend are met.

What information do you need to register?

The following personal information is required at registration: first name, last name, gender, date of birth, email address, lodge,  honor level, address, and an emergency contact, their relationship to you, and their phone number. We will also ask you to indicate if you have mobility restrictions or special medical/dietary needs, which you may optionally answer to help us better service your needs, if any.